Input

All transaction data (source documents i.e. cash slips, deposits, cheques, invoices, etc.) are sorted according to the type of transactions, physically entered into specific journals by pen.

Process

Pens and calculators are used to:

• The journals are balanced off, posted to the general ledger and subsidiary ledgers (i.e. debtor's ledger, creditor's ledger, stock records, etc.)

• The general ledger and subsidiary ledgers are balanced off.

Output

A trial balance listing all the debit and credit balances is drafted to check the arithmetic accuracy and financial reports and statements are then drafted. Some reports are:

• Income Statement

• Balance Sheet

• Debtor Statements

• Creditor Remittance Advises, etc.

Safeguard records

The books of account and supporting documents needs to be safeguarded from unauthorised access, fire, theft, etc.