Input

All transaction data (source documents i.e. cash slips, deposits, cheques, invoices, etc.) are sorted according to the type of transactions, physically entered into specific journals using a computer keyboard and / or mouse.

Process

All the transaction data is automatically stored in the computerised accounting program on your system:

• The journals are balanced off, posted to the general ledger and subsidiary ledgers (i.e. debtor's ledger, creditor's ledger, stock records, etc.) by a mouse-click or by pressing a key on your keyboard.

• The general ledger and subsidiary ledgers are automatically updated and balanced off.

Output

A Trail balance and a host of reports are readily available at the pressing of a few keys on the computer keyboard or a few mouse-clicks. Some reports are:

• Income Statement

• Balance Sheet

• Debtor Statements

• Creditor Remittance Advises, etc.

Backups

The books of account and supporting documents needs to be safeguarded from unauthorised access, fire, theft, etc.