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taken from the Accounting Made Easy e-book








PRINTING OPTIONS
VIEW REPORTS ON SCREEN
  
This option allows you to send any reports generated in the Reports menu and Print Options for Documents in the Input - Documents menu if the Screen option in the Send Report To field is selected. You may also set the reports to be Send to the screen in the Setup - System Parameters - Company Info (Options tab) menu option. The selected report or document will be displayed in a Print Preview screen.

Title bar - the name of the Report. Restore button - click to restore this screen. Minimise - click to minimise this screen. Close button - click to exit or close this screen. Click to send the report displayed on the screen to the printer. Click to save or export a file to a selected available file format on your system. Click to view the first page. This button will be inactive if you are on the first page. Click to view the previous page. This button will be inactive if you are on the first page. Click to view the next page. This button will be inactive if you are on the last page. Click to view the last page. This button will be inactive if you are on the last page. Rerun button - Click to re-display the Report Options screen - note it is not available for all reports. Close button - click to exit or close this screen. Zoom - select a higher percentage to display the report on the screen in larger characters. The paper size (width and height) of the displayed report. Resize this screen Page number for the page displayed on the screen. Status Indicator - indicates whether the process is finished or not Scroll bar (Vertical) - drag to view more details if all details cannot be viewed on the displayable area. Title bar - the number of pages for the report will be displayed. Double-click to display the screen in full size or to return to the normal size. The last page number of the report. Name of the business. Name of the report. Selected accounting period or periods. System date and time. Page number. Transaction date. Transaction date. The account number and description or name. The Opening balance for the selected period. The Closing balance for the selected period. The balance as accumulated (increased or decreased) by each transaction. The total of all the closing balances of selected accounts in this report. Accounting periods. The batch type or the name of the journal in which the transactions is posted or updated to the ledger. Reference number for the transaction. 8 Asterisks (********) indicates that it is a balancing entry. If a document is updated to the ledger, the document number will be displayed. The description or detail of the transactions. If a document is updated to the ledger, the document type will be displayed. Debit amounts of transactions. Credit amounts of transactions. Debit amounts of transactions. Credit amounts of transactions. Accounting periods. The batch type or the name of the journal in which the transactions is posted to the ledger. The Closing balance for the selected period.

On the top of the report generated on your screen, a row of icons or command speed buttons or icons are displayed. At the bottom of the screen the number of pages of the report as well as the current page that is displayed on your screen are shown. The following speed buttons or icons may be used to print, save the report to a file or to navigate through the report on the screen:

- Print the report to the printer. You may select any other printer on the Select a printer screen. If a Dot-matrix printer is selected, you may have to do a Dot-matrix Printer Paper Setup to set the paper size, margins, etc.

- Save the report or document to any valid available file format on your system.

Navigation Buttons:

- Go the first page, if the report has more than one page.

- Go the previous page, if the report has more than one page.

- Go the next page, if the report has more than one page.

- Go the last page, if the report has more than one page.

- Return to the Report options screen to reselect the options for the report. It is not implemented on all the Report Options screens.

- Close or exit the Print Preview screen.

- Zoom - the size in which a report is displayed on the print Preview on the screen. You may specify the default zoom percentage in the Setup - System Parameters - Company Info (Options tab) menu option.

The benefit of printing and saving a report from this screen is that you first view your reports on screen to make sure that you have selected the correct options. It could be a good idea to print and save from this option until you are used to the various options to select. You could generate unnecessary or too little detail for your specific needs, since you will only be able to view the report from the printed paper or from accessing the saved file.

Note that if Till Slip paper type is selected, the Point-of-Sale Invoice, cannot be printed to the screen, but will be printed to the selected printer as configured on the Setup - System Parameters - Point-of-Sales (Printer tab) menu option.

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Content released by Digidan under the GNU Free Documentation License 1.2.