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taken from the Accounting Made Easy e-book








VIEW PRINTED CREDITOR (SUPPLIER) DOCUMENTS
VIEW PRINTED STOCK OR GOODS RETURNED DOCUMENTS
  
Stock or goods returned documents might be printed when you have finished creating and editing a stock or goods returned document in the Document Entry screen or in the Input - Documents - Print menu option. Printed stock or goods returned documents might be edited, provided that they are not yet posted or updated to the ledger. An example of a stock or goods returned document is as follows:

The name address and contact details entered on the Setup Company Info menu option. The name address as entered on the Edit - Accounts - Creditor (General Information) menu option. The Goods Returned document Heading as set in the Setup Documents (Goods Returned) menu option. TurboCASH generates numbers for each document. Page number. Date of the Goods Returned document - This is also the transaction date when the document is updated to the ledger. Reference if entered in the Tax Reference field of the Edit - Accounts - Creditor (Accounting Information) menu option. The Reference number as supplied by the supplier / creditor if entered on the Goods Returned document Header screen. The account number of the supplier / creditor account. The delivery address as entered on the Edit - Accounts - Creditor (Statements) menu option. Stock Item code and description as selected. The quantities as entered. The selected or entered unit (each, etc.) cost price. Line Discount percentage as specified. Overall discount percentage. This will reduce the net cost price exclusive of VAT. The total cost price for the specified quantity (the quantity x cost price). The VAT amount is automatically calculated on the Input Tax percentage for the selected Stock Item on the Exclusive amount. This is the total of the Exclusive and the VAT (Tax) amount. The unit for the selected Stock Item (e.g. each, litres, etc.) Invoice and Item or Line Discount. Comment inserted to display more information for a stock item on the document. Total of all transactions on this document (Exclusive, Tax and Inclusive). The Inclusive total is the amount of the refund. Company Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a Company, Close Corporation, Non-profit Organisation, etc. VAT Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a VAT vendor. Standard Stock or Goods Returned document message as entered on the Documents Setup (Goods Returned) menu option. The name and signature of the person and the date on which the Purchase or Goods Returned document is accepted.

Stock or goods returned documents consist basically of 3 sections, i.e. the heading, transaction details and the footer.
  1. The Header Section - contains the details of your business, the postal and delivery addresses (if delivery address was entered) of the creditor (supplier), the document number, date, number of pages, Tax reference number, and the reference number of the creditor for the transaction, and account number. This information was displayed on the Document Entry Header screen. The Exemption Reference number is the Tax number as entered on the Edit - Accounts - Creditors (Accounting Information tab).

  2. The Transaction Section - contains the details of the transactions as selected, entered and edited in the Document Entry Details screen. It displays the code and description of the stock items returned, any comments, any discounts, etc. If you are registered as a VAT vendor and you have selected a Tax code, and VAT amounts for each item (Exclusive amount, Tax amount and the Inclusive amount). Finally the total for all the transactions are displayed at the end of this section.

  3. The Footer Section - contains the message as entered on the Setup - System Parameters - Documents (Goods Returned tab) menu option and the Company and Tax registration numbers if entered on the Setup - System Parameters - Company Info (Address tab) menu option. This section also includes a place for the name and signature of the person, who accepts the stock or goods returned documents and the date on which the stock or goods returned documents is accepted.

You may also select to print the company logo instead of your address on the stock or goods returned documents. If you select to print your company logo, make sure that your address and contact numbers are included in your logo.

Stock or goods returned documents will have exactly the opposite effect as that of purchase or goods received documents on the creditor (supplier) account and balances, the stock quantities and balances as well as the ledger accounts.

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Content released by Digidan under the GNU Free Documentation License 1.2.