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taken from the Accounting Made Easy e-book








VIEW PRINTED DEBTOR (CUSTOMER) DOCUMENTS
VIEW PRINTED DELIVERY NOTES
  
Delivery Notes can only be printed in the Input - Documents - Invoices - Print Delivery Notes menu option for existing invoices whether the invoices have been posted or updated to the ledger or not. Delivery notes will reflect basically the same information as the invoice for which the delivery note is printed, but will not reflect any amounts. A sample of a delivery note is as follows:

The name address and contact details entered on the Setup Company Info menu option. The name address as entered on the Edit - Accounts - Debtor (General Information) menu option. The Delivery Note displays the Invoice number as generated by TurboCASH. Page number. Date of the Invoice - This is also the transaction date when an invoice is updated to the ledger. Reference if entered in the Tax Reference field of the Edit - Accounts - Debtor (Accounting Information) menu option. The Reference number as supplied by the customer / debtor if entered on the Invoice Header screen. The delivery address as entered on the Edit - Accounts - Debtor (Statements) menu option. Stock Item code and description as selected. The selected unit (each, etc.) selling price. Comment inserted to display more information for a stock item on the document. The quantities as entered on the Invoice. Company Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a Company, Close Corporation, Non-profit Organisation, etc. VAT Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a VAT vendor. Standard Invoice message as entered on the Documents Setup (Invoices) menu option. The name and signature of the customer or debtor and the date on which the Delivery Note is accepted. If a Quote has been converted to this Invoice, the Quote number will be displayed.

Delivery notes consist basically of 3 sections, i.e. the heading, transaction details and the footer.
  1. The Header Section - contains the details of your business, the postal and delivery addresses (if delivery address was entered) of the debtor (customer), the document number, date, number of pages, Tax reference number, and the reference number of the debtor for the transaction, and account number. This information was displayed on the Document Entry Header screen. The Exemption Reference number is the Tax number as entered on the Edit - Accounts - Debtors (Accounting Information tab).

  2. The Transaction Section - contains the details of the transactions as selected, entered and edited in the Document Entry Details screen. It displays the code and description of the stock items sold, any comments, any discounts, etc.

  3. The Footer Section - contains the message as entered on the Setup - System Parameters - Documents (Invoice tab) menu option and the Company and Tax registration numbers if entered on the Setup - System Parameters - Company Info (Address tab) menu option. If a quote has been converted to an invoice, the quote number will also be reflected. This section also includes a place for the name and signature of the person, who accepts the delivery note and the date on which the delivery note is accepted.

You may also select to print the company logo instead of your address on the invoices. If you select to print your company logo, make sure that your address and contact numbers are included in your logo.

Debtors (customers may sign these delivery notes and it should be retained as proof that the debtor (customer) has received the goods sold and has accepted the delivery note. This could resolve any disputes when a debtor (customer) does not pay an invoice.

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Content released by Digidan under the GNU Free Documentation License 1.2.