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taken from the Accounting Made Easy e-book








VIEW REPORTS
VIEW BATCH TYPE REPORT
  
Batch Type Reports may be generated for all of your batch types or any selected batch type, which are created in the Setup - System Parameters - Batch Types menu option. Batch Type reports are only available for transactions entered in batches and documents (Invoices, Credit Notes, Purchases and Goods Returned Documents, if you are generating documents), which are posted or updated to the Ledger.

The Batch Type Report will list all the relevant details of each of the transactions entered and posted to the Ledger for a selected period.

Name of the business. System date and time. Page number. Name of the report. All - all the batch types selected - or the name of a selected batch type or journal. Selected accounting period or periods. The batch type or journal. Accounting period. The batch type or journal. Accounting period. Transaction date. Account number and description or name. Transaction date. Account number and description or name. Transaction date. Account number and description or name. Reference number for the transaction. 8 Asterisks (********) indicates that it is a balancing entry. If Documents were updated to the ledger, the Document number will be displayed. Reference number for the transaction. 8 Asterisks (********) indicates that it is a balancing entry. If Documents were updated to the ledger, the Document number will be displayed. The description of the transactions. If Documents were updated to the ledger, the Document type will be displayed. The description of the transactions. If Documents were updated to the ledger, the Document type will be displayed. The description or name of the selected Tax code if a tax code was selected for a transaction. The description or name of the selected Tax code if a tax code was selected for a transaction. The transaction amount Exclusive of VAT. The transaction amount Exclusive of VAT. The transaction amount Inclusive of VAT. If a VAT / Tax code was not selected or the Zero-rated Tax code was selected, these amounts would be the same as that in the Exclusive Amount column. The transaction amount Inclusive of VAT. If a VAT / Tax code was not selected or the Zero-rated Tax code was selected, these amounts would be the same as that in the Exclusive Amount column. The total of all the transactions in the batch. Should display as 0.00, if the Show Balancing Enties option is selected. The total of all the transactions in the batch. Should display as 0.00, if the Show Balancing Enties option is selected.

The Batch Type report consists basically of 8 columns representing the transaction data and is as follows:
  1. Column 1 - Date - The Date of the transaction

  2. Column 2 - Account - The selected Account Number or code, which are debited or credited.

  3. Column 3 - Account Name or Description - The Account Description or name as entered, when the Account was created or edited.

  4. Column 4 - Reference Number - It is the Reference Number of the source document entered in the Reference field of the Batch Entry screen or the Document Number which TurboCASH has generated if you generate Documents (Invoices, Credit Notes, Purchases and Goods Returned Documents). You will note that each reference number should at least consist of a Debit and a Credit transaction and if you are registered for VAT and you have selected a Tax Account, for a transaction, a 3rd Transaction for the VAT will be displayed with the same reference number.

  5. Column 5 - Description - This is a description as entered in the Description field of a Batch Entry screen or the Description from the Stock Item code file as selected, if you generate Documents (Invoices, Credit Notes, Purchases and Goods Returned Documents). If these descriptions were not entered sensibly when you have entered the transactions on the Batch Entry screen, the information when sending Statements to your Debtors or Remittance Advises to your Creditors may be of no meaning to them. Another reason for entering descriptions sensibly is to enable you to trace a transaction with ease. Descriptions should reflect the nature of the transaction.

  6. Column 6 - Tax - If you are registered for VAT and you have selected a Tax Account, the Description or name of the selected Tax Account will be displayed. If no Tax Account was selected, this column should be blank.

  7. Column 7 - Excl. Amount - The amount of the transaction exclusive of VAT will be displayed.

  8. Column 8 - Incl. Amount - The amount of the transaction inclusive of VAT will be displayed.

If the Output Tax code is selected, this amount will normally be a Credit amount, e.g. <140.00>, unless it is a Credit Note, in which case the amount would be Debit amount.

If the Input Tax code is selected, this amount will normally be a Debit amount, e.g. 140.00, unless it is a Goods Returned or Supplier Returns, in which case the amount would be a Credit amount e.g. <140.00>.

The amounts which are displayed in <> indicates a credit or negative figure. You may change this negative amount indicator to a minus sign (-) to prefix your amounts or set it to display a D (for Debit) or a C (for Credit) in the Setup - Preferences - Data Parameters menu option.

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Content released by Digidan under the GNU Free Documentation License 1.2.