taken from the
This facility allows you to cancel or reverse all the transactions and balances which was entered or imported into a batch (journal)
and which have been posted or updated to the ledger.
This process will automatically -
If any transactions is already entered or imported in a batch (journal) which is not yet posted or updated to the ledger, and the all or some the transactions are incorrect, you may use the following options to edit the transactions in the batch (journal):
!!! WARNING !!!
This option should only be used to correct critical errors. Errors encountered in the normal accounting process, (for example, errors of omission, errors of principle,
posting to incorrect accounts, errors of principle, etc.) should be corrected in the general journal or specific batches (journals).
It is recommended that you make a backup of the Set of Books, before you start to use this facility to cancel or reverse a posted batch. In the event of making a mistake or if some problems are experienced, you may then easily restore the Set of books from the backup file.
To reverse or cancel all the transactions in a posted batch (journal):
Click on the Tools - Global Processes - Reverse Posted Batch menu option or press the
and 
and
and 
keys on your keyboard. The Reverse Posted Batch/Document screen will be displayed:
Select the posted batch from the list to be reversed or cancelled.
You may identify the posted batch (journal) by batch number as displayed on the Batch List search or lookup facility, alias or date and time. If you changed the alias of the batch, it will be easier to identify the batch (journal)
to be reversed or cancelled by the alias or batch name.
To view the details of the transactions in the selected batch (journal), you may:-
All the details of the transactions entered or imported and posted or updated to the ledger for the selected batch will be displayed.
Check that the selected batch (journal) contains the transactions which needs to be reversed or cancelled and click on the 
tab.
Click on the 
button to start the process.
The following screen will be displayed:
Click on the 
button only if you are absolutely sure that the selected batch is correct and that you
need to continue with this process.
If you have not made a backup of the Set of Books before starting this process, it is recommended that you click on the 
button and first make a backup of the Set of Books.
If you click on the button,
process will be started. The following Processing screens will be displayed:
Wait until the process is finalised.
It is advisable not to use your system for other tasks while this process is busy. Once this process is finalised,
you will note that the selected batch will not be listed on the Reverse Posted Batch screen.
Click on the close 
button of the Reverse Posted Batch/Document screen to close or exit this facility.
Click on the 
speed button and select the batch type to see the transactions of the posted batch which was reversed.
You may then edit these transactions, delete the transactions, etc. Once your transactions is corrected, you need to balance the batch (journal)
and post or update the transactions to the ledger.
- Export (remove) the transactions from the transaction file (TransAct.DB) file, reset the totals
and account balances of all the accounts, tax codes, etc.
- Import the transactions to the batch (journal) which was reversed.
If any transactions is already entered or imported in a batch (journal) which is not yet posted or updated to the ledger, and the all or some the transactions are incorrect, you may use the following options to edit the transactions in the batch (journal):
- Delete Batch - delete the entire journal as well as all the transactions entered or imported.
- Delete transaction - delete only the selected transaction in the batch (journal).
- Reverse journal - all amounts entered or imported in the debit column of the journal will be transferred to the credit column and all amounts entered or imported in the credit column of the journal will be transferred to the debit column.
!!! WARNING !!!It is recommended that you make a backup of the Set of Books, before you start to use this facility to cancel or reverse a posted batch. In the event of making a mistake or if some problems are experienced, you may then easily restore the Set of books from the backup file.
To reverse or cancel all the transactions in a posted batch (journal):
Click on the Tools - Global Processes - Reverse Posted Batch menu option or press the
and and
and keys on your keyboard. The Reverse Posted Batch/Document screen will be displayed:Select the posted batch from the list to be reversed or cancelled.
You may identify the posted batch (journal) by batch number as displayed on the Batch List search or lookup facility, alias or date and time. If you changed the alias of the batch, it will be easier to identify the batch (journal)
to be reversed or cancelled by the alias or batch name.
To view the details of the transactions in the selected batch (journal), you may:-
- Double-click on the selected batch (journal)
- Right-click to display the context menu and select the Details option. (If you wish to print a list of the transactions in the posted batch, you may select Report option to generate a Batch Type Report.
All the details of the transactions entered or imported and posted or updated to the ledger for the selected batch will be displayed.
Check that the selected batch (journal) contains the transactions which needs to be reversed or cancelled and click on the tab.
Click on the button to start the process.
The following screen will be displayed: Click on the button only if you are absolutely sure that the selected batch is correct and that you
need to continue with this process.
If you have not made a backup of the Set of Books before starting this process, it is recommended that you click on the button and first make a backup of the Set of Books.If you click on the button,
process will be started. The following Processing screens will be displayed:Wait until the process is finalised.
It is advisable not to use your system for other tasks while this process is busy. Once this process is finalised,
you will note that the selected batch will not be listed on the Reverse Posted Batch screen.
Click on the close button of the Reverse Posted Batch/Document screen to close or exit this facility.
Click on the speed button and select the batch type to see the transactions of the posted batch which was reversed.
You may then edit these transactions, delete the transactions, etc. Once your transactions is corrected, you need to balance the batch (journal)
and post or update the transactions to the ledger.
