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TurboCASH is very easy to set up and to use. You only need to
set up a set of books once, create your master records, some defaults, and
process your transactions. You may then at any time generate a host of reports
to manage your financial activities.
TurboCASH provides you with a user- friendly graphical interface, which allows you to perform most functions with a few mouse clicks and a little typing. When you are in certain fields, search facilities are available where you only need to select the details of a transaction or the selection criteria of a report, etc. The steps to process financial data in TurboCASH can basically be illustrated as follows:
The structure of TurboCASH in which the financial data is processed, stored and reported on is as follows:
The TurboCASH File System
TurboCASH allows you to keep up to 999 sets of books. A set of
books is a set of computerised files on which all the financial data are
entered, processed, summarised and reported for a business entity or an
organisation. The full accounting records for a business entity or an
organisation are kept in a set of books. You may create a set of books for any
entity for which you wish to manage and monitor its financial activities.
TurboCASH stores each set of books in a separate directory or folder on your system. The list of these Sets of Books is kept in the books.db file (database file) in the TurboCASH Program Directory. Each set of Books must have approximately 40 Paradox Files. TurboCASH uses the Borland Database Engine (BDE) to read these files.
For each set of books the entity's information (Company
information) and defaults or settings are stored. The information will be
reflected on reports and the defaults or settings will be used to enter, process
and to report on the data.
Any entity needs to report on their financial activities
(financial performance and financial position) for a specific period. The
activities are usually measured over a financial year. The financial year is
further divided into accounting periods. This is usually the month (12 periods)
in a financial year, representing the calendar months. All the transactions of
an entity must be recorded in the accounting period in which the transactions
occurred.
The accounting periods are used to generate reports on the transaction data. TurboCASH stores the totals and other financial information for up to 2 years. This will allow you to compare your reports for this year and last year.
The file totals.db contains period totals for each period (Usually 12) for this year and last year. These act as a cross-reference for balancing the set of books. The totals for any period for accounts must balance to zero, as a transaction must have a debit and a credit of equal value. Debits are positive numbers and Credits are negative numbers.
The core to a Set of Books is the Chart of Accounts. This data
is kept in the accounts.db file. There are 5 types of Accounts files,
which contain fields of information specific to each type of file:
If you are trading in stock items, TurboCASH stores specific
data of your stock items in the Stock.db file. This data would include
codes, descriptions, selling prices, and bar codes, tax accounts, sales, cost of
sales and stock account information.
All transactions are entered in batches and these batches are
posted to the ledger. The information of each transaction is kept in the
Trans.db file. This information would include the batch type, the date
and period of the transaction, reference number, description, amount, tax
amounts, account and contra account.
TurboCASH provides you with a user- friendly graphical interface, which allows you to perform most functions with a few mouse clicks and a little typing. When you are in certain fields, search facilities are available where you only need to select the details of a transaction or the selection criteria of a report, etc. The steps to process financial data in TurboCASH can basically be illustrated as follows:
The structure of TurboCASH in which the financial data is processed, stored and reported on is as follows:
The TurboCASH File System
- Sets of Books
TurboCASH stores each set of books in a separate directory or folder on your system. The list of these Sets of Books is kept in the books.db file (database file) in the TurboCASH Program Directory. Each set of Books must have approximately 40 Paradox Files. TurboCASH uses the Borland Database Engine (BDE) to read these files.
- Company Information, defaults and settings
- Accounting Periods
The accounting periods are used to generate reports on the transaction data. TurboCASH stores the totals and other financial information for up to 2 years. This will allow you to compare your reports for this year and last year.
The file totals.db contains period totals for each period (Usually 12) for this year and last year. These act as a cross-reference for balancing the set of books. The totals for any period for accounts must balance to zero, as a transaction must have a debit and a credit of equal value. Debits are positive numbers and Credits are negative numbers.
- Accounts
-
General Ledger Accounts -
Assets, Capital, Liabilities, Income or Expense accounts.
-
Bank
Accounts - Cash book payments and
receipts batch.
-
Creditor Accounts - Creditor
contact information, remittance advise messages, credit limits, charge
amounts, tax references, groups, etc.
-
Debtors Accounts - Debtor
contact information, statement messages, credit limits, charge amounts,
interest percentage, tax references, groups, etc.
-
Tax Accounts - Percentages for
VAT and effective dates in which these percentages apply.
- Stock items
- Transactions
