A chequebook is a very important and special care should always
be exercised as to who has access to the chequebook, who may write out cheques
and who may sign cheques. If a chequebook ends up in the wrong hands, a business
may suffer losses, such as fraud with cheques, which is a common crime. A
cheque book consists of a cheque and a cheque counterfoil or stub.
Before any cheque can be issued, you must be sure that there are sufficient funds in the bank account. If you do not have any money in your bank account, the bank should approve an overdraft facility before the cheque can be issued. If you do not have sufficient funds or facilities in your bank account, the cheque may be returned unpaid.
Specimen of a written cheque counterfoil or stub and a cheque
The next important issue is to write clearly and readable on the cheque the cheque with ink that is not erasable and not to leave any room for possible fraudulent additions or alterations. Any blank spaces should be ruled through.
How do I write a cheque?
Sign the cheque and attach the cheque to any supporting documents, if any, before posting the cheque or hand the cheque to the beneficiary.
These cashed cheques may also be needed to proof fraud with cheques, if somebody has been tampering with your cheques.
Before any cheque can be issued, you must be sure that there are sufficient funds in the bank account. If you do not have any money in your bank account, the bank should approve an overdraft facility before the cheque can be issued. If you do not have sufficient funds or facilities in your bank account, the cheque may be returned unpaid.
Specimen of a written cheque counterfoil or stub and a cheque
The next important issue is to write clearly and readable on the cheque the cheque with ink that is not erasable and not to leave any room for possible fraudulent additions or alterations. Any blank spaces should be ruled through.
How do I write a cheque?
| Field | Description | |
| 1. | Date: | Fill in the date on both the cheque and the counterfoil. |
| 2. | To : | Fill in the name of the beneficiary (supplier or creditor) on both the cheque and the counterfoil It should be the same as the Pay line on the cheque. |
| 3. | For: | Fill in the reason for the payment (i.e. payment of account, petrol, etc.) This will help you to allocate the payment to the correct account. This is not applicable to the cheque itself. |
| 4. | Amount: | Fill in the amount. The amount in words must also be entered. |
| 5. | Crossing: | Enter the words NOT TRANSFERABLE between 2 parallel lines, if is not a cash cheque.> |
Sign the cheque and attach the cheque to any supporting documents, if any, before posting the cheque or hand the cheque to the beneficiary.
These cashed cheques may also be needed to proof fraud with cheques, if somebody has been tampering with your cheques.
