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taken from the Accounting Made Easy e-book








MENU OPTIONS
SETUP - SYSTEM PARAMETERS MENU
  
This menu option lists all the options to enter the basic information and to set the parameters for a Set of Books. It is important to set the parameters correctly, before you start to create and edit any accounts, and to start to process transactions in a Set of Books. Once this is done, you may need to access certain menu options from time to time.

To Access the Setup - System Parameters Menu:
Click on the Setup - System Parameters menu option or press the and and keys on your keyboard. A list of the 12 options will be displayed.

Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, print Delivery Notes or Documents, editing Open Item Links and to update documents and batches to the General Ledger. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, Purchase Analysis, Tax and User Reports. Click to Set up Internet, Preferences and System Parameters. Click to initiate the Calculator, Global Processes, Search, Report Designer, T-Account Viewer, Export and Import Data, Data Integrity Check, Script Engine, Customise Languages and Plug-ins. Click to access the Help Files, obtain information About TurboCASH, Support information, Online Registration, download an Updated version of the program from Pink Software's Website. Click to Open a Set of Books. Click to Backup or to Restore a Set of Books. Click to set Preferences for Backup Path, Fonts, Colours, Data Parameters, Labels, Printer and Theme. Click to set the Access Control, Batch Types, Company Info, Documents, Financial Categories, Groups, Internet, POS, Reporting Dates, Salespersons, Statements and Stock Info. Click on the Setup - Preferences - Theme menu option to change the theme. Click to create Invoices. Other documents (Credit Notes, Quotes, Purchase, Goods Returned or Orders may also be selected. Click to reconcile any of the bank accounts. The Receipts and Payments Journal linked to a selected bank account, can be reconciled with a bank statement. Click to create, edit or delete users and passwords or to assign specific functions for specific users. Click to create, edit or delete new Batch Types for entering transactions in a specific Batch Type. Click to enter or edit the Company details, to set options and the format, or a Company logo for the Date in the Set of Books. Click to set the Document no., Batch Types, Paper Type, Headings and Messages for each Document Type (Invoices, Credit Notes, Quotes, Purchases, Goods Returned and Orders). Click to link the Reporting Groups of the General Ledger Accounts to Financial Categories (Assets, Liabilities, Income, Expenses and Capital). Click to set up to 2 Groups for Accounts, Debtors, Creditors, Stock and Documents. Click to set the start of the financial year and the number of Periods. Click to add or to delete Salespersons. Click to set the Paper Type, enter a Statement message or to do a Dotmatrix Printer Page setup for Statements. Click to define Units of Stock, up to 3 Selling Price descriptions and Cost of Sales settings. Click to setup the Internet. This will allow you to send reports, lists, statements, etc. via e-mail. Click to set the Point-of-Sales up.
Select the following options:

Option Description
1. Access Control Set the passwords, users and access to certain menu options for each of your users.
2. Batch Types Create, edit or delete batch types or journals in which you wish to enter and post your transactions to the ledger.
3. Company Info
  • Enter the company information (name, address, telephone, fax numbers and e-mail address) and the registration numbers for the Company and VAT, if applicable.

  • You also need to set the Tax method (if registered for VAT, and the default output method for reports and documents (screen, printer, file, e-mail or fax).

  • Load your logo or picture, which you wish to be displayed on documents.

  • Set the default currency and date style or format on your system.
4. Documents
5. Financial Categories Link your Ledger Account groups to Assets, Capital, Liabilities, Income or Expenses.
6. Groups Set up to 2 groups for Ledger Accounts, Debtors, Creditors, Stock Items and Documents. These groups will be available to select, when you generate reports, etc.
7. Internet Configure your Internet, e-mail accounts to send reports, lists and documents via the Internet.
8. Point-of-Sales Set the Point-of-Sale parameters, accounts, printers, etc.
9. Reporting Dates Set the start date of your financial year as well as the number of periods in a financial year. You may also close a specific period for posting transactions to the ledger.
10. Salespersons Add or remove any salespersons, which will be selling your stock items or cashiers operating point-of-sales.
11. Statements Select the paper type and enter any messages to be displayed on statements, which you wish to send to your debtors.
12. Stock Information Add or delete the units in which you wish to sell stock items and define up to 3 selling price descriptions. You may also set the parameters for Cost of Sales (account, batch types, whether you will be using average cost or latest cost).

If you are a service entity and you do not trade in stock items or generating documents, you do not need to access or use the Documents, Salespersons, Point-of-Sales and Stock Information menu options.

If you create a Set of Books, using the Creation Wizard, some of the options on the Setup System Parameters are automatically launched on which you need to enter and select some basic information. It is a good idea to take a few minutes of your time and to re-check these parameters options.

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Content released by Digidan under the GNU Free Documentation License 1.2.