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taken from the Accounting Made Easy e-book








SYSTEM PARAMETERS SETUP
COMPANY INFO - OPTIONS SETUP
  
This option allows you to select the Tax Method (Invoice-based or Payments-based applicable to your VAT registration), whether your default output option for documents; reports and lists are on screen, printer, file, e-mail or fax. You may also load a logo picture to be displayed on documents (invoices, credit notes, quotes, purchases, goods returned documents and orders) and set your Windows™ operating system's default date and currency formats.

To set the Company Information - Options:
If the Company Info screen is not already displayed, click on the Setup - System Parameters - Company Info menu option or press the key on your keyboard. You may also press the and and and keys on your keyboard. The Company Information screen will be displayed.
Click on the Options button. The Company Information Options screen will be displayed.

Select and set the following fields:

Click to enter or edit Company Address, Contact, information and Registration numbers. The Options button will allow you to set or edit a Logo, Windows Default Date and Currency Format. Select Invoice or Payments Based, depending on your VAT registration. This field will only be activated if the Payments Based Tax Method is selected. When activated the Lookup Facility for Accounts will be displayed on which you need to select the Due Account. Select Screen, Printer, File, E-mail or Fax. Select or enter the percentage in which reports should be displayed when send to the screen. Tick to have the Company Logo displayed on documents, statements, etc. Click to set the Windows Date and currency format. If it does not launch the Regional Settings, click on the Regional Settings icon in the Control Panel of your operating system. Click to Clear or remove a current Picture. Click to browse for a Picture and to load the Picture from a file on your system. Click to Paste the contents of a copied file from the clipboard. Click to save changes and to exit this screen. You may need to first set the date and currency format before clicking on this button. Click to Close or exit this screen without saving any changes. Click to Close or exit this screen without saving any changes. Right-click to select the Clear, Load from File and Paste commands to remove or insert a Picture into this field. Title bar.

Option Description
Tax Method Select the accounting basis on which you are registered for VAT, Invoiced-based or Payments-based. Note that when you select the payments based method of tax, tax will be treated purely on a cash basis. Tax is payable to the revenue authorities only when it is received from the customer. This method requires that all Debtors and Creditors be converted to the open item account.
Due Account If the Payments Based method is selected, you will be prompted to select a due account from the Accounts search facility.
Default Output This option allows you to select the output method to send all reports when generated on from within your set of books, either to the Screen, Printer, File, E-mail or Fax. The most convenient method is to view it on screen. You may then view the contents of the report, and could at any time select in the report options screen to send a report to any of the other available output options.
Default Zoom Preview You may set the Preview to any percentage to be viewed on the screen.
Company logo To add the picture of your logo, you right-click with your mouse in the logo block or white space. Three 3 options will be available:
  • Clear - this will clear a current picture in this field.

  • Load from File - the TurboCASH Load Picture screen is displayed. You may select the file and insert it in the box.

  • Paste - You may have selected and copied a picture in another document or program and placed it on the clipboard on your Windows. If you click on Paste, the picture will be placed in the box.
Use Company logo If you select this field, the selected logo as displayed in the Company logo field, will be displayed on documents (invoices, credit notes, quotes, delivery notes, purchase, stock or goods returned documents and orders).

Click on the Click here to set the Windows™ date format button to set the currency format and the system date style or format. The Regional Settings Properties screen will be displayed.
Click on the button to save your changes.

If the Regional Settings screen does not launch automatically when you click on the button, you need to click on the icon in the Control Panel of your Windows™ operating system to change or set the date format and the currency format.

When you design your picture logo, you need to include as much of your contact information, etc. as entered on the in the Setup - System Parameters - Company Info (Address tab).

It is not necessary to include your Company Registration number and VAT number (if you are registered in terms of any legislation or as a VAT vendor) in the picture logo, since it will be displayed at the bottom of any documents (invoices, credit notes, quotes, delivery notes, purchases, stock or goods returned documents and orders).

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