TurboCASH have the Repeating Entries facility available to enable you to enter transactions, which occur on a periodic basis. They may be weekly, monthly, quarterly or annually, etc. You may enter the transactions once and then when it is due, copy or import the repeating transactions into the normal batch, edit it if amounts have changed, or delete an entry or even add a new entry. This facility will save you lots of time. You may identify those transactions in your business and enter them in this facility. A few examples of these entries are:

• For entry in the General Journal or alternative batch type.
  
  
• Depreciation of fixed assets
  
  
• Payroll Journals or integration

   

• For entry in the Payments Journal (Debit orders to third parties)
  
  
• For entry in the Receipts Journal (Debit orders from third parties).

To enter your Repeating transactions:
Click on the Edit - Repeating Entries menu option or press the and and keys on your keyboard. The Batch Type screen listing all the available batch types will be displayed.


Select the Depreciation Journal or General Journal in which you wish to enter the repeating entries from the list displaying the available Batch Types. Click on the button. The Batch Entry screen for the General Journal or other selected Batch Type will be displayed. The Batch Entry screen for the selected journal or batch (e.g. Depreciation Jnl or General Jnl) is indicated as a Repeating Entries batch as follows:

• In the place of the alias *** Repeating Entries *** will be displayed on the title bar.
  
  
• The rows for the transactions are displayed in a light pink background colour.
  
  

If no contra account is displayed on the Batch Type selection screen, you need to set the options for the batch. If you have not yet set the depreciation journal or general journal for depreciation transactions up, or if your requirements should change, click on the speed button or icon to set your batch up.
Enter the transactions in the batch entry screen in the normal way. The screen for Repeating Entries for Depreciation Journal or General Journal for which you have entered Repeating Transactions should reflect as follows:


Click on the speed button or icon or press the key on your keyboard to balance the batch.



In the case of the General Journal, the description for the balancing entry is given as "BALANCING ENTRY General Jnl". It is a good idea to overtype this description as it is not very meaningful to an outside auditor or accountant. If you overtype these it will definitely make it easier to trace and reconcile transactions.

• Overtype the description with a sensible description as to reflect the origin and nature of the contra transaction in the description column.
  
  
• Do not overtype the ******** as it will indicate that these are contra transactions.

Press the key to close or exit this repeating batch. If you do not wish to enter or edit transactions in another repeating batch press the key again to exit or close the Batch Type selection screen.
When you need to import and process the repeating transactions, you need to click on the speed button or icon or press the key or the and and keys on your keyboard. You then need to select the batch type to copy or import the repeating transactions into the same batch type as the batch type in which the repeating transactions was entered.

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New transaction can be added, a transaction, which was applicable for the previous periods, may no longer be applicable or amounts may change from time to time. You add a new entry, delete an existing entry or edit the amount on this screen, but it is recommended that you edit your repeating entries in the Edit – Repeating Entries menu option to avoid having to change the same issues every time you wish to update a repeating batch.