About TurboCASH

TurboCASH allows you 2 basic methods of Age processing of Debtor transactions and creditor transactions. These Age Type processing are the following:

Balance Brought Forward - The credit transactions (payments received, debtor allowances, credit notes or any other credit transaction) for debtor accounts are allocated to the oldest outstanding debit transaction (opening balances, invoices, etc.) amount.

For creditor accounts, the debit transactions (payments made to creditors, creditor allowances or goods returned documents or any other debit transaction) are allocated to the oldest outstanding credit transaction (opening balances, purchases, etc.) amount.
Open Item - The credit transactions (payments received, debtor allowances, credit notes or any other credit transaction) for debtor accounts may be linked to any selected outstanding debit transaction (opening balances, invoices, etc.) amount. When you create a Debtor Account, you need to select the open Item field on the Accounting information tab, if you wish to select Open Item Processing for a selected debtor account.

For creditor accounts, the debit transactions (payments made to creditors, creditor allowances or goods returned documents or any other debit transaction) may be linked to any selected outstanding credit transaction (opening balances, purchases, etc.) amount. When you create a Creditor Account, you need to select the open Item field on the Accounting Information tab, if you wish to select Open Item Processing for a selected creditor account. The Open Item Link facility allows you to link receipts and credit notes to invoices and to edit the links for your open item debtor accounts. You may also link payments or returns to purchases for open-item creditor accounts. Open-item linking relates debit transactions posted to an account to credit transactions which are posted to the same account. TurboCASH stores two amounts for transactions to open-item accounts, the amount of the transaction as well as an "outstanding amount".

When you process the receipts journal and enter the amount for an Open Item Debtor, the Open Item Selection screen will be displayed, where you may select to link a receipt to a specific transaction or outstanding amount.

When you process the payments journal and enter the amount for an Open Item Creditor, the Open Item Selection screen will be displayed, where you may select to link a payment to a specific transaction or outstanding amount.

You may also edit or unlink the existing links or even convert a specific account to the Balance Brought Forward method, where any payment or receipt will be set off against the oldest outstanding amount in this menu option for :

Open Item Debtor account
Open Item Creditor account.

To Edit Open Item Links for Debtor and Creditor Accounts:

Click on the Input - Open Item Link menu option or on the

icon or speed button. You may also press the

and

keys or press the

and

keys on your keyboard. The Debtors search facility and the Open Item Link screen will be displayed.

Select the Debtor Account for which you wish to edit the Open Item Links.

Or if you wish to select a Creditors Account:

Press the

key or click on the Close

button of the Debtors search facility screen to close or exit the Debtors search facility screen. Click on the

speed button or icon and the Creditors search facility screen will be displayed. Select the Creditor Account and all the transactions for the selected Creditor Account will be displayed.

Select the following options.

Icon	Description
	This option will clear all the open item links for a selected Debtor or Creditor.
	This option will clear all the open item links and generate the ageing as balance brought forward account for a selected Debtor or Creditor.
	This option allows you to unlink a selected transaction (a receipt, which is linked to an invoice in the case or a Debtor or a payment linked to a purchase transaction in the case of a Creditor).
	Click on Debtor icon and the Debtors search facility displaying all the Debtor accounts. Select the Open Item Debtor account for which you wish to edit the links.
	Click on Creditor icon and the Creditors search facility displaying all the Creditor accounts. Select the Open Item Creditor account for which you wish to edit the links.
	Click to enter an amount to link to a specific or selected transaction.
	Click to view a the selected Debtor or Creditors account in a statement layout with the ageing labels (e.g. Current, 30 Days, 60 Days, etc.)

If you are registered for VAT on the Payments Based - VAT Accounting basis, and you set the Set of Books for Payments Basis VAT in the Setup - System Parameters - Company Information (Options tab), TurboCASH will automatically convert all your Debtor and Creditor Accounts to the Open Item ageing method. This will disable the Open Item Account fields on the Edit - Accounts - Debtors (Accounting Information tab) and on the Edit - Accounts - Creditors (Accounting Information tab).