The Open Item Link facility allows you to link payments, credit notes received from creditors, and other debit transactions to purchases (invoices received from creditors) and to edit the links for your open item creditor accounts. Open-item linking relates debit transactions posted to an account to credit transactions which are posted to the same account. TurboCASH stores two amounts for transactions to open-item accounts, the amount of the transaction as well as an "outstanding amount".

If you create or edit Creditor Accounts, you need to consider some of the following aspects when deciding if you should use open item or balance brought forward age type option:

1. The Open Item age type is more accurate than Balance Brought Forward Ageing. It is a bit slower to process Open Item ageing than Balance Forward.
   
   
2. If you have a large number of transactions for a creditor and you wish to reconcile each payment made, or other debit transactions with individual purchases or credit transactions.

Once an account is created as an open item (ageing type) account an Open Item Selection screen will be displayed on which you may link debit transactions to credit transactions:

1. Processing Batches - When a transaction (Goods returns or credit notes received from creditors or other debit transactions) is entered in any batch type (Purchase or returns or creditor allowances batch, payments batch, general journal, etc.)

    

2. Processing Documents - When a Goods Returned document is posted or updated to the ledger.

The open item link feature allows you various processing options to edit a links.

The Creditor Open Item Link screen:
Click on the Input - Open Item Link menu option or on the icon or speed button. You may also press the and keys or press the and and keys on your keyboard. The Debtors search facility and the Open Item Link screen will be displayed.
To select a Creditors Account, press the key or click on the Close button of the Debtors search facility to close or exit the screen.
Click on the speed button or icon. The Creditors search facility screen will be displayed. Select the creditor account. All the transactions for the selected creditor account will be displayed.



The screen consists of 2 sections (i.e. Debit and Credit).

Debit - On the top part of this screen, all the debit transactions entered and posted in any batch type, or documents (goods returned notes - if you are generating documents from your stock item code file).

Credit - On the bottom part of this screen, all the credit transactions entered and posted in any batch type, or documents (purchases - if you are generating documents from your stock item code file).

Icon	Description
	This option will clear all the open item links.
	This option will clear all the open item links and generate the ageing as balance brought forward account.
	This option allows you to view only the linked transactions.
	Click on Debtor icon and the Debtors search facility displaying all the Debtor accounts. Select the Open Item Debtor account for which you wish to edit the links.
	Click on Creditor icon and the Creditors search facility displaying all the Creditor accounts. Select the Open Item Creditor account for which you wish to edit the links.
	Click to enter an amount to link to a specific or selected transaction.
	Click to view a the selected Creditor account in a statement layout with the ageing labels (e.g. Current, 30 Days, 60 Days, etc.)

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You may click on any of the following column headings to sort the displayed debit or credit transactions:

- Sort the displayed transactions according to Reference Number - descending (from the highest reference number to the lowest reference number).

- Sort the displayed transactions according to Reference Number - ascending (from lowest reference number to highest reference number).

- Sort the displayed transactions according to transaction Date - descending (from the latest date to the earliest date).

- Sort the displayed transactions according to transaction Date - ascending (from the earliest date to the latest date).

- Sort the displayed transactions according to the transaction Amount - descending (from the highest amount to the lowest amount).

- Sort the displayed transactions according to the transaction Amount - ascending (from the lowest amount to the highest amount).