taken from the
If you did not convert a Set of Books on from a previous
version of TurboCASH or in Pastel Version 5.2, to this version of TurboCASH, you
need to create a new Set of Books. TurboCASH will guide you through the steps to
create a new Set of Books with the Creation Wizard in a matter of minutes. It is
a good idea to check that you have all the necessary information regarding your
business at hand before you start to create your Set of Books. The Start up Reference for a Retail Entity
will assist you to collect all the necessary basic information regarding your
business or organisation.
Once you have the necessary information available, you may proceed to create your Set of Books. Should you not have all the information available at this stage, you may go back and enter some of the information at a later stage.
To create a Set of Books:
Click on the File - Create Set of Books menu
option or press the 
key on your keyboard.
The Creation Wizard screen will display the 5 options to create a Set of Books.
TurboCASH automatically defaults to the Option
"Let TurboCASH help you to create a set of books?" as this is the recommended
for most users. You only need to check that it is selected.
Click on the 
button. The following screen
of the Creation Wizard will be displayed.
Select a Set of Books (template). It is
recommended that you select the EXAMPLESA (if you are a South African based
user) or EXAMPLEUK (if you are a United Kingdom based user), since these example
Sets of Books) are generic for most businesses or organisations. TurboCASH has
also included other Sets of Books, which are installed from your TurboCASH
installation CD. You may however; select any of the available Set of Books,
which you feel most closely, represents your type of business.
If you do not find any of these Sets of Books suitable for your requirements, for example if you wish to use an Afrikaans Set of Books, you may click on the
button to Browse for a Set of
Books on Browse for Folder screen.
The Afrikaans Sets of Books are located in the TurboCASH installation directory
(TCASH3/Bin/AfrikaansBoeke) or other directory than TCASH3, which you have
specified when you have installed TurboCASH.
Click on the button. The following screen
of the Creation Wizard will be displayed.
Enter the name for your Set of Books. The name
must not already exist and may not be longer than 15 characters. This name will
help you to identify your set of books on your system and you will need to
select this name, whenever you need to open the Set of Books or perform some
other functions on the Set of Books.
The Directory in which you will create the Set of Books are displayed underneath the Location Browse button. It will usually be the default directory in which TurboCASH is installed (TCASH3) or other directory than TCASH3, which you have specified when you have installed TurboCASH. If you wish to create your Set of Books in any other directory or location on your system, you may click on the button to select any Folder or
Drive on the Pick a Directory screen.
Check that your location where you wish to
create the Set of Books is correct and click on the button. The following
screen of the Creation Wizard will be displayed.
Select all of the options for the Retail
Entity, since your selection will determine which, screens TurboCASH will launch
when you click on the Finish button. Click on the 
button. TurboCASH will
now ask you to confirm that you wish to create this set of books.
Click on the 
button. The screens from the following Setup - System
Parameters menu options will automatically be displayed as selected on the last
screen of the Creation Wizard.
Enter and select the necessary information and settings for the
following screens:
You may click on each of these above mentioned options to read more about the details of each of these Setup menu options.
Once you have the necessary information available, you may proceed to create your Set of Books. Should you not have all the information available at this stage, you may go back and enter some of the information at a later stage.
To create a Set of Books:
Click on the File - Create Set of Books menu
option or press the key on your keyboard.
The Creation Wizard screen will display the 5 options to create a Set of Books.
TurboCASH automatically defaults to the Option
"Let TurboCASH help you to create a set of books?" as this is the recommended
for most users. You only need to check that it is selected.Click on the button. The following screen
of the Creation Wizard will be displayed.
Select a Set of Books (template). It is
recommended that you select the EXAMPLESA (if you are a South African based
user) or EXAMPLEUK (if you are a United Kingdom based user), since these example
Sets of Books) are generic for most businesses or organisations. TurboCASH has
also included other Sets of Books, which are installed from your TurboCASH
installation CD. You may however; select any of the available Set of Books,
which you feel most closely, represents your type of business. If you do not find any of these Sets of Books suitable for your requirements, for example if you wish to use an Afrikaans Set of Books, you may click on the
button to Browse for a Set of
Books on Browse for Folder screen.
The Afrikaans Sets of Books are located in the TurboCASH installation directory
(TCASH3/Bin/AfrikaansBoeke) or other directory than TCASH3, which you have
specified when you have installed TurboCASH. Click on the button. The following screen
of the Creation Wizard will be displayed.
Enter the name for your Set of Books. The name
must not already exist and may not be longer than 15 characters. This name will
help you to identify your set of books on your system and you will need to
select this name, whenever you need to open the Set of Books or perform some
other functions on the Set of Books. The Directory in which you will create the Set of Books are displayed underneath the Location Browse button. It will usually be the default directory in which TurboCASH is installed (TCASH3) or other directory than TCASH3, which you have specified when you have installed TurboCASH. If you wish to create your Set of Books in any other directory or location on your system, you may click on the
button to select any Folder or
Drive on the Pick a Directory screen.
Check that your location where you wish to
create the Set of Books is correct and click on the button. The following
screen of the Creation Wizard will be displayed.
Select all of the options for the Retail
Entity, since your selection will determine which, screens TurboCASH will launch
when you click on the Finish button. Click on the button. TurboCASH will
now ask you to confirm that you wish to create this set of books.
Click on the button. The screens from the following Setup - System
Parameters menu options will automatically be displayed as selected on the last
screen of the Creation Wizard. Enter and select the necessary information and settings for the
following screens:| Option | Description |
| Company Information | Enter all your business' details such as the address, e-mail address, contact numbers and Company and Tax Registration numbers, which you need to display on all documents, reports, and lists. You may also select the Tax method applicable to your VAT registration, whether your default output option for documents; reports and lists are on screen, printer, file, e-mail or fax. You may also load a logo picture to be displayed on your reports or documents, and set your Windows operating system's default date and currency formats. |
| Reporting Dates | This option allows you to set up the number of reporting dates required, and the start date of your financial year period. The periods or dates will be displayed in the format in which you have set your Windows Operating System's default date on the previous screen. |
| Batch Types | This option allows you to create, delete an existing batch type or change the name of an existing batch type in which you wish to enter your and update or post your transactions to the ledger. |
| Groups | This option allows you to set up to 2 Reporting Groups for your general ledger accounts, debtors, creditors, stock and document groups. |
| Salesperson | This option allows you to enter the salespersons, which will be selling your stock items, or selling services. |
| Documents | This option allows you to set up your documents Invoices, Credit Notes, Quotes, Orders, Purchases and Goods Returned documents, you wish to hand to customers (debtors) or suppliers (creditors) when sell or quote or order and purchase physical stock items and services set up in your stock item code file. |
| Stock Information |
The option allows you to define the units of stock you
sell and the selling price descriptions and to set the Cost of Sales
parameters. This option should be used if you wish use stock and / or wish to generate documents such as invoices, credit notes, quotes, orders, purchases and stock returns. If you do not intend to use documents, or stock or a "dummy stock item" if you are not controlling stock, but do not wish to generate documents do not set your stock information up. |
You may click on each of these above mentioned options to read more about the details of each of these Setup menu options.
