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taken from the Accounting Made Easy e-book








GENERATE MULTIPLE ENTRIES
GENERATE MULTIPLE ENTRIES OPTIONS
  
TurboCASH provides this useful feature to generate multiple entries to debtors and creditor accounts. The Generate Multiple Entries processing options is available from any batch entry screen, except the receipts and payment batch entry screens, which is linked to bank accounts. Multiple entries are those transactions, which is imported into a selected batch for all your debtor or creditor accounts, from this menu option. The following Multiple Entries options can be generated:

Option Description
Balance Debtors with Amount You may also decide to write-off all debts of debtors who owe less than a specified amount, which is uneconomical to recover.
Debtors with Charge Amount You may charge an amount, if you have an agreement with your debtors regarding such an amount. The charge amount must be entered on the Edit - Accounts Debtor (Accounting Information tab) menu option.

 

 Fixed Amount to Debtors You may have a standard fixed amount or rate, which you charge debtors.
Interest on Overdue Debtors Accounts You may charge interest on overdue accounts, if you have an agreement with your debtors regarding the charging of interest if they do not pay their accounts before an agreed period. The interest rate must be entered on the Edit - Accounts Debtor (Accounting Information tab) menu option.
Creditors with Charge Amount You may charge an amount, if you have an agreement with your debtors regarding such an amount. The charge amount must be entered on the Edit - Accounts Creditor (Accounting Information tab) menu option on the.

To Generate Multiple Entries:
Click on the speed button or icon. You may also press the key on your keyboard. Alternatively you may press the and and keys on your keyboard. The Batch Type screen will be displayed.
Select the Batch Type (except Payment and Receipt Batches, which is linked to Bank Accounts) and click on the button. The batch entry screen for the selected Batch Type will be displayed.

Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Title bar. The name of the selected batch. Title bar. The Alias for the selected batch. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch.
Click on the speed button or icon or press the key on your keyboard. The Process the batch options screen will be displayed.
Select the Generate Multiple Entries option and click on the button. The Generate Multiple Entries screen will be displayed.

Title bar. Close button - click to close or exit this screen. Select to generate transactions for those Debtor accounts with balances less than the specified amount. Select to generate transactions for those Debtor accounts with a Charge amount. Select to generate transactions for those Creditor accounts with a Charge amount. Select to generate transactions for a specified amount to selected Debtor accounts. Select to calculate interest on overdue Debtor accounts and to generate transactions. Enter or select the date for the transaction. Select the Contra account on the Accounts search facility. Enter an amount to generate transactions the Debtor accounts with balances less than the specified amount. Click to generate the transactions. Click to cancel and to close or exit this screen.
Select the option for which you wish to generate the multiple entries or transactions. If the other options are selected, the Generate Multiple Entries screen will change to reflect the selection and entry fields for the selected option.

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Content released by Digidan under the GNU Free Documentation License 1.2.