taken from the
The General Journal Batch Type is used to enter the general
transactions and corrections or adjustments you would not normally enter in the
Sales Journal, Purchase Journal, Receipts Journal, Payments Journal or any other
Batch Type or Journal Type you have created to enter transactions for your
normal business activities. The General Journal is used to enter and update or
post non-regular transactions to the General Journal, such as:
Click on the 
speed button or icon. You may also press the
key on your keyboard. Alternatively you may press the 
and 
and
keys on your keyboard. The Batch Type screen will be displayed.
Select the General Journal from the list
displaying the available Batch Types and click on the 
button. The Batch
Entry screen for the General Journal will be displayed.
If no contra account or if you need to
select other account than the account that is displayed on the Batch Type
selection screen, you need to set the options for the batch. If you have not yet
set the General Journal batch up, or if your requirements should change, click
on the 
speed button or icon.
You would record the journal number, date of
the transaction, details of the transaction, the accounts which are debited or
credited, output VAT or input VAT (if VAT are applicable on the transaction) and
the amount of the transaction - including or excluding VAT, depending on your
requirements.
It is not necessary to balance the batch if you have entered debit transactions for the same amount as for credit transactions,
the net total of all transactions (debits minus credits) and the reference total for the entire batch or journal
should be zero. If not, click on the 
speed button or icon or press the 
key on your
keyboard to balance the batch or journal. TurboCASH will then automatically generate the balancing entries or transactions to the contra accounts as set in the options for the batch (and any Tax accounts if VAT is applicable to the transactions).
Click on the 
speed button or icon or press the 
key on your
keyboard to change the alias. This will help you
if you wish to identify a specific batch, if you wish to generate a batch type report or if you wish to
export posted batches to a
file.
Click on the 
speed button or icon or press the 
key on your
keyboard to list the batch. It is a good idea to list the batch and check the
entries on the batch thoroughly. If there are any errors, you may edit the batch
before posting the batch.
Click on the 
speed button or icon or press the 
key on your
keyboard to post the batch. TurboCASH will post the entries to selected accounts and tax accounts if VAT is applicable to any of the transactions.
If you trade stock items, TurboCASH will generate the source documents for customers or debtors (Invoices, Credit Notes) and write up the Sales Journal.
If you trade stock items, TurboCASH will generate the source documents for suppliers or creditors (Purchase, Stock or Goods Returned documents) and write up the Purchase Journal.
-
To Take-on your Opening Balances for General Ledger accounts,
Debtor accounts and
Creditor accounts.
-
To correct errors in posting
(accounts have been debited or credited incorrectly or with incorrect amounts,
etc.)
-
To enter transactions for depreciation of fixed assets.
-
To write-off bad debts and make provision for doubtful debts.
-
To do year-end adjustments for the
accrual-based accounting.
- To enter salaries and wages from payroll reports from other payroll systems, etc.
Click on the
speed button or icon. You may also press the
key on your keyboard. Alternatively you may press the and and
keys on your keyboard. The Batch Type screen will be displayed.Select the General Journal from the list
displaying the available Batch Types and click on the button. The Batch
Entry screen for the General Journal will be displayed. If no contra account or if you need to
select other account than the account that is displayed on the Batch Type
selection screen, you need to set the options for the batch. If you have not yet
set the General Journal batch up, or if your requirements should change, click
on the speed button or icon. You would record the journal number, date of
the transaction, details of the transaction, the accounts which are debited or
credited, output VAT or input VAT (if VAT are applicable on the transaction) and
the amount of the transaction - including or excluding VAT, depending on your
requirements.
It is not necessary to balance the batch if you have entered debit transactions for the same amount as for credit transactions,
the net total of all transactions (debits minus credits) and the reference total for the entire batch or journal
should be zero. If not, click on the
speed button or icon or press the key on your
keyboard to balance the batch or journal. TurboCASH will then automatically generate the balancing entries or transactions to the contra accounts as set in the options for the batch (and any Tax accounts if VAT is applicable to the transactions).Click on the speed button or icon or press the key on your
keyboard to change the alias. This will help you
if you wish to identify a specific batch, if you wish to generate a batch type report or if you wish to
export posted batches to a
file.Click on the speed button or icon or press the key on your
keyboard to list the batch. It is a good idea to list the batch and check the
entries on the batch thoroughly. If there are any errors, you may edit the batch
before posting the batch.Click on the speed button or icon or press the key on your
keyboard to post the batch. TurboCASH will post the entries to selected accounts and tax accounts if VAT is applicable to any of the transactions.
| Journal or Batch | Source Documents |
| Sales Journal | Sales invoices, credit notes |
| Purchase Journal | Supplier invoices, Supplier credit notes |
| Receipts Journal | Deposit Slips and other credits on bank statements. |
| Payments Journal | Cheque counterfoils or requisitions and other debits or charges on bank statements |
If you trade stock items, TurboCASH will generate the source documents for customers or debtors (Invoices, Credit Notes) and write up the Sales Journal.
If you trade stock items, TurboCASH will generate the source documents for suppliers or creditors (Purchase, Stock or Goods Returned documents) and write up the Purchase Journal.
