Quotes will record the promise to sell specified goods or stock items at certain prices and quantities if the debtor or customer accepts the quote within a specified period. Once a quote is accepted it can be confirmed and converted to an invoice. Quotes cannot be posted or updated to the ledger.

To Check and do a Documents Setup - Quotes:
Click on Setup - System Parameters - Documents menu option or press the and and and keys on your keyboard, if not already displayed. The Documents Setup screen will be displayed.
Click on the Quotes tab. The Documents Setup screen for quotes will be displayed.


Select the following for the document layout, if necessary:

 

Option	Description
Layout file	You may select any of the available layout files with an .*frf extension (freeform format). These files are stored in the Bin/Reports folder of the TCASH3 directory or other directory in which TurboCASH is installed on your system. The layout of the documents may be edited in the Report Designer on the Tools menu.
Print standard logo	Select this field to print the address. If you have loaded a logo picture file in the Setup - System Parameters - Company Info (Options tab), the Company logo field must not be selected. If you wish to print the logo on your documents, you need to leave this field blank and select the Company logo field in the Setup - System Parameters - Company Info (Options tab) screen.
Print Frames	Select to print frames in the document layout. If left blank, only the data will be printed.
Auto-post documents on print	By default this field is not selected. This means that you need to post or update the documents from the Input - Update Ledger menu option. If you wish to update the documents automatically after a document is generated and printed, in the Input - Documents menu option, select this field. Only the documents which were generated, but not printed, need to be updated manually in the Input - Update Ledger menu option.
General numbers	This field will only be available and displayed if Users were created in the Setup - System Parameters - Access Control menu option. If this field is selected, you may select the user from a drop-downlist for which TurboCASH will use to generate document numbers. If the General numbers field is not selected (ticked), TurboCASH will generate the document numbers numerically.

Check, select and enter the following options:

Option	Description
Next Quote Number	You may need to change the document number to suit your requirements. It is recommended that the document numbers be prefixed with at least 2 alpha-characters. This will enable you to identify the documents by document numbers.
Paper Type	You may select any of the available paper types (Pre-printed, A4, Service, Plain Eyeline, Forty). Till slip is also available but should only be selected for Point-of-Sale Invoices.
Quote Heading	The quote heading may be changed to suit your specific requirements. This heading will display on all the quotes generated by TurboCASH.
Quote Message	You may enter a standard message, which you wish, to display on all the quotes.
Layout file	You may select any of the available layout files with an .*frf extension (freeform format). These files are stored in the Bin/Reports folder of the TCASH3 directory or other directory in which TurboCASH is installed on your system. The layout of the documents may be edited in the Report Designer on the Tools menu.
Page Setup	If you have selected or if you may select a dot-matrix printer to print quotes, you need to set the paper size, margins, etc. for the dot-matrix printer.

Click on the Purchases or any other tab if you wish to check, select and enter details for any other document type. If you do not wish to select another document type, you may click on the button to save your changes and to close or exit this screen.