This option allows you to set up your debtor or customer documents (Invoices, Credit Notes and Quotes) and your creditor or supplier documents (Purchases, Orders and Goods Returned). The Documents Setup should only be done if you are trading in stock items or services set up in your stock item code file.

Before you can start to generate documents in TurboCASH, you need to set the Documents up. If you have converted the data from an earlier version of TurboCASH or Pastel version 5.2, the document details should have been converted automatically, and only needs to be checked.

It is important to check and set the document numbers, batches, headings and messages before you start to process any documents. You should also see that your document headings display correctly according to VAT legislation, if you are registered for VAT.

To Setup Documents:
Click on Setup - System Parameters - Documents menu option or press the and and and keys on your keyboard. The Documents Setup screen will be displayed:


Select each of the following documents to check or amend the document numbers, batch types (except in the case of Orders and Quotes), select the paper type, change the headings, if necessary, and to enter the messages you wish to be displayed on the documents:

Debtor (Customer) Documents:
1.	Invoices	Invoices will record the sales transactions with your debtors from your stock code file. This source document will, once posted or updated to the ledger, record the sales, cost of sales transactions in the general ledger and update the debtor's ledger.
2.	Credit Notes	Credit notes will record the sales returns received from your debtors (customers) from your stock code file. This source document will once posted or updated to the ledger reverse the entries or part of the transactions issued and posted on the invoice.
3.	Quotes	Quotes will record the promise to sell specified goods or stock items at certain prices and quantities if the debtor or customer accepts the quote within a specified period. Once a quote is accepted it can be confirmed and converted to an invoice. Quotes cannot be posted or updated to the ledger.
Creditor (Supplier) Documents:
1.	Purchase	Purchase or goods received documents will record all the purchase transactions with your creditors or suppliers from your stock code file. This source document will, once posted or updated to the ledger, record the purchases in the stock ledger, the stock control account in the general ledger and the creditors account in the creditor's ledger.
2.	Goods Returned	Goods returned or stock returned documents will record the purchase returns returned to your creditors (suppliers) from your stock code file. This source document will once posted or updated to the ledger reverse the entries or part of the transactions issued and posted on the purchase document.
3.	Orders	Orders will record the stock items or goods, which is ordered from a creditor or supplier. Once an order is fulfilled, the stock items or goods are received, the order can be confirmed and converted to a purchase or goods received document. Orders cannot be posted or updated to the ledger.

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If you are registered as a company, close corporation, non-profit organisation, non-governmental organisation, etc. or any other organisation, which require that your business or organisation registration number should be displayed on all documentation, etc. in terms of any legislation. You need to enter the registration number in the Setup - Company Info (Address tab - Company Reg. No. field) before processing any documents.

If you are registered as a VAT vendor, you need to enter the Tax (VAT) registration number in the Setup - Company Info (Address tab - Tax Reg. No. field) before processing any documents.