taken from the
In addition to the standard messages printed on your documents
as entered on the Setup - System Parameters - Documents menu option, you may
need to enter a comment or remark for a specific stock item or transaction to be
displayed on your documents.
You may change any line or row in the Document Entry Details screen to a comment line. This will allow you to insert a comment or remark, which will be displayed on the printed document sent to your debtors (customers) (invoice, credit note, quote and delivery note) or printed documents sent to your creditors (suppliers) (purchase or goods received document, stock or goods returned document or order).
To Insert a Comment in a Document:
Select the row or line directly underneath the transaction for
which you wish to insert a comment. If you have any other transactions below the
selected line or row, which you wish to keep, it is recommended that you click
on the 
speed button to insert a line or row
before you change the selected line to a comment. You should note that if any
information or a transaction is displayed in a selected line, the information
would be lost for the selected line or row.
Click on the 
speed
button or icon or press the 
key on your keyboard. The following
information message will be displayed:
Make sure that you wish to remove the transaction or comment.
If it is the incorrect line or if you wish to retain the transaction, first
insert a line or row and repeat. If you are sure, click on the 
button. The
following screen will be displayed.
Enter the comment for the stock item or transaction and click
on the 
button. The comment will be transferred into the selected line or row
and will display as follows on the Document Entry Details screen.
Press the
key to proceed to the next line or row.
Note that although the full comment is not displayed on the comment line or row, it will be displayed as entered on the printed document (transaction section).
You may proceed to enter any further transactions for the
debtor or creditor. If you are finished, click on 
key on your
keyboard to exit or close the Stock item search facility screen and to return to
the Document Entry Header screen.
You may change any line or row in the Document Entry Details screen to a comment line. This will allow you to insert a comment or remark, which will be displayed on the printed document sent to your debtors (customers) (invoice, credit note, quote and delivery note) or printed documents sent to your creditors (suppliers) (purchase or goods received document, stock or goods returned document or order).
To Insert a Comment in a Document:
Select the row or line directly underneath the transaction for
which you wish to insert a comment. If you have any other transactions below the
selected line or row, which you wish to keep, it is recommended that you click
on the speed button to insert a line or row
before you change the selected line to a comment. You should note that if any
information or a transaction is displayed in a selected line, the information
would be lost for the selected line or row. Click on the speed
button or icon or press the key on your keyboard. The following
information message will be displayed:Make sure that you wish to remove the transaction or comment.
If it is the incorrect line or if you wish to retain the transaction, first
insert a line or row and repeat. If you are sure, click on the button. The
following screen will be displayed. Enter the comment for the stock item or transaction and click
on the button. The comment will be transferred into the selected line or row
and will display as follows on the Document Entry Details screen. Press the
key to proceed to the next line or row.
Note that although the full comment is not displayed on the comment line or row, it will be displayed as entered on the printed document (transaction section).
You may proceed to enter any further transactions for the
debtor or creditor. If you are finished, click on key on your
keyboard to exit or close the Stock item search facility screen and to return to
the Document Entry Header screen. 