This option allows you to generate statements, which you wish to dispatch to your debtors to inform them of the amounts they owe you. Before you send statements to your debtors, it is important to check whether you have entered and posted all the transactions for your debtors to the ledger.

To generate Debtor Statements:
Click on the Reports - Debtor - Statements menu option or press the and and and keys on your keyboard. The Debtor Statements screen will be displayed.


Select the options to generate Debtor Statements:

Option	Description
From Account To Account	You may select all your debtors, a specific debtor or a specified range of debtors to be included in your report.
Minimum Amount	You may wish to exclude debtors, who owe less than a specified amount. Enter the minimum amount you do not wish to follow up. This is a very handy facility, if you wish to target debtors with a specified exceeding a minimum outstanding amount. An amount you specify may not be economically recoverable, or you wish to target outstanding debtors from a specified amount to minimise your losses or improve your cash flow.
Sort by Name	If this box is ticked, the debtors will be listed in alphabetical order. If not selected, the debtors will be listed in the account code sequence.
Date of Statements	You may specify the date of the statement. This date will include transactions on or before this date.
Up to	The months up to will specify the date in which the transactions for the current period should be included.
Months up to	The months up to may be selected, as to report the age analysis on, but could include any period specified.
Terms	You may specify any suitable description to meet your specific requirements for the current and three terms. The normal recommended circumstances would be to include the periods as defined in your credit terms, current, 30, 60, and over 90 days.
Use Open Item	If this box is ticked, the open item, method will be displayed.
Show Tax Transactions	If this box is ticked, all transactions will be displayed exclusive of VAT. The Tax transactions relating to VAT will be displayed separately in a blue colour.
Show Contact Person	The name of the contact person will be displayed if this field is selected.

Click on the button. The Statements will be send to the media, which you have selected in the Send Report To field.

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When you click on the button for any report, which contains transactions, etc. TurboCASH will check for unposted items and display the number of unposted Batches and Documents. You may select to view the details of the unposted Batches and Documents. This is an important facility as these batches contain transactions, which will not be included in your reports.