The Data Integrity Check should be performed on a regular basis. It is recommended that you perform this check at regular intervals and after performing major changes to your set of books. It is good practice to perform a Data Integrity Check on your set of Books before you make a Backup and after you have restored your Set of Books.

To perform a Data Integrity Check:
Click on the Tools - Data Integrity Check menu option or press the and and keys on your keyboard. The Data Integrity Check screen will be displayed.


Select a Set of Books by clicking on the down arrow ("drop down list") and select a set of available books from this list.

If the Set of Books on which you wish to perform the data integrity check is open on the system, the Data Integrity Check will be performed for that Set of Books. If no Set of Books is open on the system, the Data Integrity Check will be performed for the Set of Books that was open before the Data Integrity Check was initiated, unless another Set of Books is selected. The full path or directory and name of the selected Set of Books on which the Data Integrity Check is to be performed, if the Check button is clicked on, will be displayed directly under the Data Integrity Check title bar.
Select the type of function, the data integrity check has to perform. It is recommended that in most cases all of these functions should be selected with a tick.
Click on the button and the process will be performed. Next to each of these functions the word "Finished" will be displayed next to each function when the process for that function is completed. When the whole process is completed, the Data Integrity Check report will be generated.
Click on the button.
Study the report to determine if there are any data corruption or errors.

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The Data Integrity Check report will report on:

• System information
  
  
  • such as the available RAM (Random Access Memory)
    
    
  • All your files by name, size and number of records in each file as well as their status.
    
    
• Periods
  
  

For each period, debit, credit and balance. The periods are for two financial years, previous financial year and the current financial year.

• Count Account Number
  
  

A breakdown for each Account Type in the Set of Books is reported on. (General Ledger, Debtors, Creditors, Bank and Tax).

• Debtors - Creditors Check
  
  

The full amount, control amount and outstanding amount is reflected for Debtors and Creditors respectively.

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Check for any errors on the report. If there are any errors, see if you can fix these errors. If these errors cannot be fixed, the Set of Books may have to be restored from your last backup disks. You may have to re-enter some data from the last backup to the last transaction entered before the problems arose.