In order to create an invoice or other documents, a valid Stock Items must exist in the Stock Item master record file. If you want to invoice both Stock Items and Services on the same Invoice, you need to create a Service Stock Item ("Dummy Stock Item").

Should your business not trade in physical Stock Items, but only sell services, you also need to create a Service Stock Item.

The process is basically the same as for creating a physical Stock Item in TurboCASH. The main difference between a physical Stock Item and a Service Item is, the following:

• Quantities on hand - The physical Stock Items have quantities (stock on hand), since you cannot sell these Stock Items, if you do not have Physical quantities at hand. Service Items do not have quantities at hand.

   

• Cost Prices and Cost of Sales - The physical Stock Items are purchased at a certain price, which is the Cost Price. When you sell these physical Stock Items, the Stock is reduced (credited) and the Cost of Sales is charged with the Cost Price of the Stock Item. This is not applicable to Service Items.

To Create a Service Stock Code:
Click on the Input - Adjust Stock menu option. The Stock Item (Standard tab) screen and the Stock Item search facility screen will be displayed. Press the key on your keyboard to exit the Stock Item search facility screen.


Enter and select the following:

Option	Description
Stock Code	0.. or enter any code for your service stock item.
Bar Code	Leave blank.
Description	Leave blank - if you are going to use this stock code for many descriptions. If you have more than one service item, you may enter descriptions for each of these service items, e.g. labour, consulting fees, etc.
Apply Invoice Discount	You may select this field to allow any discounts at the percentage Customer Discount as specified on the Edit - Accounts - Debtors (Accounting Information tab) for the selected debtor accounts. If this field is blank, no discounts will automatically be calculated for this stock item.
Stock Group 1 / Group 2>	Select any available stock group if you have created stock groups in the Setup - System Parameters - Groups (Stock tab).
Unit size	Leave blank or select any unit e.g. hours, etc., which you wish to be displayed on your Invoices.
Latest Cost	Leave blank. This field should always be blank. If an amount is entered, a cost of sales amount will be calculated and a transaction would be generated.
Selling Price: 1/2/3	Leave blank, if your fees will differ. If you have a fixed fee (e.g. per hour), enter your hourly rate.
Input Tax	Input VAT (if you are registered for VAT)
Output Tax	Output VAT (If you are registered for VAT)
Re-order Level	Leave blank
Sales Account	Select the Sales Account
Cost of Sales	Select the Cost of Sales Account (only if you are also using physical Stock Items and the Use Cost of Sales field has been activated on the Setup - System Parameters - Stock Information menu option).
Stock Control	Select the Stock Control Account

Click on the button to save your changes. You may press the key on your keyboard to close or exit the Stock Item search facility. If you wish to create another item, enter the code or press the key on your keyboard to close or exit the Stock Item screen.

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It is very important that the cost price is left blank. This is because when you create an invoice using this stock item, TurboCASH will automatically update your debtor, sales, output VAT, cost of sales and stock accounts. As this is not a physical stock item, you do not want the cost of sales and stock accounts to be updated with a value.