All transactions are entered into batches and documents and when these batches and documents are updated or posted to the Ledger, transactions are generated. All transactions are stored in TurboCASH for up to two years. The format in which transactions are stored in TurboCASH is the same as the way they are entered in the batch entry screens. The quality of your reports depends on the care you have taken to enter your data or transactions correctly and to optimise the various fields in the batch entry screens.

You may enter thousands of transactions of a different nature. TurboCASH have provided you with the powerful facility to retrieve reports on each of these Batch Types (Journal Types). You may generate batch type reports for specific periods or by batch numbers or batch names. You would then be able to view and analyse these transactions for each of the specific Batches Types or Journal Types in which they were entered into the system.

Transactions	Batch Type
Sales	Sales Journal
Purchases	Purchases Journal
Payments	Payments Journal
Receipts	Receipts Journal
General adjustments, correction of errors, Depreciation, Payroll transactions, etc.	General Journal
Petty Cash	Petty Cash Payments Journal

You may also create additional batch types to enter and update or post specific transactions to the Ledger. These additional Batch Types would then also be reflected in the Batch Type Report.

If you generate documents, in the Input - Documents menu option, the documents will be updated and posted to the Ledger and will be included in the Batch Type reports for the following Journals:

• Sales Journal - Invoices and Credit Notes
  
  
• Purchase Journal - Purchases or Goods Received Notes and Goods Returned Notes or Stock Returns.

To generate a Batch Type Report:

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Right-click on the selected batch (journal) on the Batch Type Selection screen and select the Posted Batch Type option on the Context menu; or -

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Click on the Reports - Batch Type menu option or press the and and keys on your keyboard. The Batch Type Report Options screen will be displayed.

Select the method (screen, printer, file, e-mail or fax) on which you wish to send the report to.
Select the year (This Year or Last Year) for which you wish to generate the report.
Select to generate the report for all batches (journals) or for any specific batch types.
Select any available periods in this year or last year search facility depending on the year, which you have selected.
Select to generate the report for each period separately. If you leave the Each Period Separately field blank, the report will print all the transactions for the selected batch types without a separator for each selected period.
Select the Show Balancing entries if you wish to view the balancing entries. If you do not tick this option, no balancing entries will be reflected in the report.
Select the Shoe contra if the contra transactions needs to be included in this report.
Click on the button.

To generate a Batch Type report by Batch Number:

Select Use Numbers. You will then be able to select a specific batch by number or batch name from the Batch List Search Facility. The Use Periods and this year or last year search facility for the periods will be inactive.

To optimise this facility you need to change the alias of a batch type.

Batch type reports can be defined for specific periods including this year, last year and may also reflect balancing entries. Reviewing batch types allows you to conduct an audit trail of entries.

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When you click on the button for any report, which contains transactions, etc. TurboCASH will check for unposted items and display the number of unposted Batches and Documents. You may select to view the details of the unposted Batches and Documents. This is an important facility as these batches contain transactions, which will not be included in your reports.