Once you have entered transactions for more than one accounting period in any batch or journal, you may view the totals for each accounting period of the transactions in the batch or journal. This will display the total amount for the debit transactions as well as the total amount for the credit transactions in each respective accounting period.

To View the Totals for each Period:
For example, transactions have been entered for more than one accounting period (e.g. December, January and February), in a general journal, it would be displayed as follows:


Click on the speed button or icon or press the key on your keyboard. The Process the batch options screen will be displayed.
Select the Totals for each Period option and click on the button. The Totals for each Period screen will be displayed.


Check that the totals for the debit transactions is equal to the credit transactions and that the to balance column is reflecting a zero amount for each Accounting Period

Differences in the Amount to Balance column could implicate that the -

• Batch is not balanced.
  
  
• Amounts in the Debit Amount column or the Credit Amount column is entered incorrectly (e.g. 54 as 45, etc.) This option is usually the case if the Amount Entry is set to enter both Debit and Credit amounts in the Batch Setup Options.

You need to either balance the batch or find and enter the correct amount if an amount was entered incorrectly in the batch (allow Debit and Credit Amount Entry - Batch Setup Option).
Once finished to check the totals, click on the button or press the key on your keyboard to exit or close the Totals for each Period screen.