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BATCH (JOURNAL) SETUP OPTIONS
SETUP OPTIONS FOR DEPRECIATION JOURNAL
  
TurboCASH allows you to set the options or defaults for a batch to enable you to minimise errors and or to maximise your productivity when you capture or enter transactions in a batch. The batch options or defaults only needs to be set once when you start to enter transactions for the first time, unless your requirements change.

The first time you enter depreciation transactions in the general journal or depreciation journal you should set it up according to your requirements. If you select the General Journal or Depreciation Journal on the Batch Type selection screen, the Contra Account will already be displayed for the batch. If the Contra Account does not reflect the Depreciation Expense Account, you need to Set the options for this Batch or Journal.

To set the Options for Depreciation Transactions in the General Journal or Depreciation Journal:
Click on the speed button or icon. You may also press the key on your keyboard. Alternatively you may press the and and keys on your keyboard. The Batch Type screen will be displayed.
Select the General Journal or Depreciation Journal and click on the button. The General Journal or Depreciation Journal Batch Entry screen will be displayed.

Title bar. The name of the selected batch. Title bar. The Alias for the selected batch. Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch. Enter the document or reference number for the transaction in this column. Enter or select the date of the transaction in this column. Enter a description for the transaction. Select the Accumulated Depreciation General Ledger Sub-account for the Fixed Asset. Select No Tax for Depreciation transactions. No amounts should be entered for depreciation transactions in this column. Enter the credit amounts. Scroll bar - scroll to view more transactions entered in the batch.
If you have not yet set the General Journal or Depreciation Journal batch up, click on the button or icon press the key on your keyboard to Set the Options for the General Journal or Depreciation Journal batch. The Options for this batch screen will be displayed.

Select the Depreciation Expense Account. Leave blank for Depreciation transactions. If selected, the reference number will increment by a value of 1 for each transaction entered in the batch. Leave blank for Depreciation transactions. If selected, the balancing entries will be summarised into 1 transaction where the contra accounts is the same for more than 1 transaction. If selected, the Description will be the repeated for the next transaction. Leave blank for Depreciation transactions. Leave blank for Depreciation transactions. Select to enter only credit transactions for the Accumulated Depreciation General Ledger Sub-Accounts. OK- Your defaults will be saved and this screen will be closed. Cancel - This screen will be closed without saving any changes. Title bar. Close or exit button. Click to set the standard options for the batch. Click to set the advanced options for the batch. Select to hide the tax column and tax account lookup facility since no VAT is applicable to all the transactions in the depreciation batch. Select to reverse the contra transactions.
 Set the Standard Options as for the General Journal or Depreciation Journal as follows:

Option Description
Contra Account Select the Depreciation Expense Account as the contra account. When you balance the batch, TurboCASH will create the balancing entries to this account.
Contra Account per Line Leave blank.
No Tax Select this field, since no Tax should be applicable on Depreciation transactions.
Increment Reference Number Select this field to increment the reference number when the next transaction is entered.

Leave blank, if the same reference number applies to all the transactions in the batch or journal.
Reverse Contra Leave blank.
Consolidate Balancing If you select consolidate balancing, TurboCASH will consolidate all balancing entries into one entry. You may manually change the descriptions of the balancing entries to reflect a summary of the entries to the balancing contra accounts.

If left blank, balancing entices (transactions) will automatically be created for each of the transactions to the contra account.
Inclusive mode Leave blank.
Repeat Details If this field is selected, the description of the previous line will be repeated in a new line or row. You normally will not select this field, unless your entries are of a very repetitive nature.
Amount Entry Select Credit to enter only the credit transactions for the accumulated depreciation sub-accounts of your fixed assets.

Click on the Advanced tab to set the Advanced settings for the batch or journal.

OK- Your defaults will be saved and this screen will be closed. Cancel - This screen will be closed without saving any changes. Title bar. Close or exit button. Click to set the standard options for the batch. Click to set the advanced options for the batch. Select to automatically balance the batch. Leave blank. Leave blank. Leave blank. Select to display General Ledger accounts only. Select to display General Ledger accounts only.
Set the following Advanced options for the batch or journal:

Option Description
Always Balance Leave blank.
Not Open Item Batch Leave blank.
Remember Tax on Contra Account Leave blank.
Remember Contra on Account Leave blank.
Account code lookup type
Select General Ledger to display only General Ledger Accounts (excluding Debtors, Creditor and Ledgers Special).
Contra account code lookup type Select General Ledger to display only General Ledger Accounts (excluding Debtors, Creditor and Ledgers Special).

Click on the button to proceed with entering your transactions in the General Journal or Depreciation Journal.

The Amount Entry Option for the General Journal or Depreciation Journal should be set as credit.

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Content released by Digidan under the GNU Free Documentation License 1.2.