About TurboCASH

This option lists each of the available batch types, which TurboCASH have included in a Set of Books and any other Batch Types you have created according to your specific requirements. The batch types or journals selected from this menu option allow you to enter, edit and process transactions into the selected batch type (or journal - book of first entry or the day books as some people may call it).

To Access the Batch Entry Screens or Journals:

Click on Input - Batch Entry menu option or click on the

speed button or icon. You may also press the

key on your keyboard. Alternatively you may press the

and

keys on your keyboard. The Batch Type screen will be displayed:

Selected the Batch Type in which you wish to enter transactions and click on the and click on the

button.

Or - Right-click on the selected batch (journal) on the Batch Type Selection screen and select the Edit option on the Context menu

The Batch Entry screen reflecting the name of the batch type or journal type you have selected in the title bar of the screen will be displayed.

Right-click on the Batch Type selection screen for easy access on the context menu to initiate or perform the following Batch Processing Options:

Print - Print a list of the transactions in any selected batch (journal) which is not already updated or posted to the ledger.
Edit - Open any selected Batch Entry screen on which you may enter or add transactions, edit transactions which have already been entered, (delete, insert, reverse transactions, etc.), change the alias, write the transactions to a delimited file, import transactions from a delimited file, etc.
Balance Batch - Balance the transactions entered into a selected batch or to generate balancing entries (transactions).
Post Batch - Post or update the transactions entered into a selected batch to the ledger.
Erase Batch - Delete the selected batch (journal) including all the transactions in the selected batch (journal).
Change Alias - Specify or change the name of the alias for the selected batch (journal).
Delimited File Import - Import the transactions from a valid delimited file into the selected batch (journal).
Write Delimited File - Write or export the transactions entered or imported in a batch to a delimited file. The transactions may be imported into a selected batch from a valid delimited file.
Reverse Batch - The amounts of the transactions already entered or imported in the debit columns or credit columns of a selected batch (journal) may be reversed or transferred from the debit column to the credit column and visa versa.
Posted Batches Import - Import the transactions from a valid file format if the transactions of a batch (journal) which have already been posted or updated to the ledger was exported in the Export - Posted Batches option.
Delete Balance - Delete the balancing entries (transactions) if the selected batch (journal) is already balanced.
Trial Balance - Generate a trial balance for only the unposted transactions (entered or imported into batches, which have not already been posted or updated to the ledger). You may also select to include the unposted transactions as well as the posted transactions or to include only the posted transactions in the trial balance.
Sort by date - If the transactions have not been entered or imported in the ascending date sequence date, you may select this option to sort the transactions in the correct date sequence (from the oldest date to the latest date) in the selected batch (journal).
Posted Batch Type - Generate batch type (journal) reports for the transactions which have been posted or updated to the ledger in all batches or a specific batch.

If any invoices and credit notes have been updated to the ledger, these transactions will be included in the batch type report for the sales journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.

If any purchase documents (goods received notes) and stock returned documents have been updated to the ledger, these transactions will be included in the batch type report for the purchase journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.

Should your business be a retail entity which is trading in stock items, and you create documents for stock and /or service items, from your stock item code file, you should not in enter the transactions for stock items in the Sales Journal or the Purchase Journal. The same applies for credit notes in the Sales Returns, Debtor Allowances Journal, etc. or for goods returned documents in the Purchase Returns, Creditor Allowances Journal, etc.). The following source documents for stock item transactions must be entered in the Input - Documents menu option:

These documents may be printed and handed to your debtors (customers) and creditors (suppliers). These documents, will once it is posted or updated to the ledger, create the transactions in the sales and purchase journals for you.