Before you may proceed to post a
batch, you need to balance the batch. This will not be necessary when your batch
is in balance (i.e. where you have entered debit transactions and credit
transactions of equal value) in a batch. An example for this is that when you
take-on opening balances, from a trial balance obtained from your accounting
records of your previous accounting system.
To Balance a Batch:
Right-click on the selected batch (journal) on the Batch Type Selection screen and select the Balance Batch option on the Context menu; or -
Click on the 
speed button or icon or press the 
key on your keyboard to
balance the batch.
A progress indicator will be displayed, while TurboCASH generates the balancing entries for the batch. TurboCASH will first validate and check the batch entries and will then balance the batch entries.
I It is recommended that you do not use your computer for anything else while the process is running. When this process is finished, the balancing entries will automatically be inserted directly below your last transaction entry.
Balancing entries are indicated by 8 asterisks ( ******** ) in the Reference Field. The Date of the balancing entries will be the date of the last transaction, which you have entered. BALANCING ENTRY followed by the Batch name and the alias name are displayed in the Description field.
Overtype the description as it is not very
meaningful to an outside auditor or accountant. If you overtype these it will
definitely make it easier to trace and reconcile transactions.
Click on the 
speed button or icon or press the 
key on your
keyboard to change the alias. This will help you
if you wish to identify a specific batch, if you wish to generate a batch type report or if you wish to
export posted batches to a
file.
Click on the 
speed button or icon or press the 
key on your
keyboard to list the batch. It is a good idea to list the batch and check the
entries on the batch thoroughly. If there are any errors, you may edit the batch
before posting the batch.
Click on the 
speed button or icon or press the 
key on your
keyboard to post the batch. TurboCASH will post the entries to debit the
individual accounts (i.e. debtor accounts), credit the total to the contra
account (i.e. sales account) and credit the VAT amount to the Output VAT
account.
To Balance a Batch:
Right-click on the selected batch (journal) on the Batch Type Selection screen and select the Balance Batch option on the Context menu; or -
Click on the speed button or icon or press the key on your keyboard to
balance the batch.A progress indicator will be displayed, while TurboCASH generates the balancing entries for the batch. TurboCASH will first validate and check the batch entries and will then balance the batch entries.
I It is recommended that you do not use your computer for anything else while the process is running. When this process is finished, the balancing entries will automatically be inserted directly below your last transaction entry.
Balancing entries are indicated by 8 asterisks ( ******** ) in the Reference Field. The Date of the balancing entries will be the date of the last transaction, which you have entered. BALANCING ENTRY followed by the Batch name and the alias name are displayed in the Description field.
Overtype the description as it is not very
meaningful to an outside auditor or accountant. If you overtype these it will
definitely make it easier to trace and reconcile transactions.
-
Overtype the description with "Sales Invoices INV001 -
INV003" in the description column.
-
Overtype the VAT description with "Output VAT INV001 -
INV003" in the description column.
- Do not overtype the ******** as it will indicate that these are contra transactions.
Click on the speed button or icon or press the key on your
keyboard to change the alias. This will help you
if you wish to identify a specific batch, if you wish to generate a batch type report or if you wish to
export posted batches to a
file.Click on the speed button or icon or press the key on your
keyboard to list the batch. It is a good idea to list the batch and check the
entries on the batch thoroughly. If there are any errors, you may edit the batch
before posting the batch.Click on the speed button or icon or press the key on your
keyboard to post the batch. TurboCASH will post the entries to debit the
individual accounts (i.e. debtor accounts), credit the total to the contra
account (i.e. sales account) and credit the VAT amount to the Output VAT
account.
